Your Notion worked at 10 clients. It is breaking at 50.
I design and build the operational systems scaling teams actually need: workspaces that hold up, automations that do not break, and governance that keeps your data safe. One senior operator, start to finish.
See how I help teams like yours:
Trusted by teams including
The setup that ran fine last year is now a full-time job to maintain.
The Notion workspace that tracked everything has become a tangle of broken relations and formulas nobody documented. The automations you built in a weekend fail silently every time something changes. And nobody is sure who can see what.
You are not bad at operations. You built systems for a smaller company. I build the system you need now, with the security lens most consultants skip.
What I build
Systems that run themselves. Infrastructure you can trust.
I diagnose the real problem, design the architecture, build it, document it, and train your team. Every engagement starts with an audit so you know what to fix before anything is rebuilt.
Workspace Architecture
Replace the workspace that grew by accident with a structure that scales. Databases, relations, and views that make sense to the next person who opens them.
- System and process mapping
- Database and relation design
- Permissions and access model
- Documentation and handoff
Workflow & Automation
Turn manual, scattered processes into clear workflows that run on their own and tell you when something is wrong instead of failing quietly for weeks.
- Workflow design and buildout
- Tool integrations and data sync
- Error handling and monitoring
- No double entry, ever
AI Workflow Engineering
AI workflows that actually hold up, with human-in-the-loop safeguards and a clean foundation so they help your team instead of creating new mess.
- Notion AI setup and instruction design
- Document and data processing
- Automated drafting and summaries
- Governance and review controls
Governance & Security
The part most consultants cannot do. A 15-year cybersecurity background applied to your workspace: who can see what, where you are exposed, and how to lock it down without slowing the team.
- Access and permissions audit
- Risk and exposure review
- Governance framework design
- Compliance-ready documentation
How I work
Four steps. One person. No surprises.
The same senior operator handles everything from the first call to the final handoff. No layers, no telephone game, no junior learning on your project.
Discovery
I map your current systems, find what is breaking, and clarify what you actually need. You leave with a clear picture of the problem and the path.
Architecture
I design the system on paper before building. You see exactly what is being built, and why, before any work starts.
Build
The same person who designed it builds it. No handoffs, no miscommunication, no detail lost in translation.
Launch & Handoff
I test everything, write the documentation, and train your team. You know exactly how it works and how to maintain it.
Pay once. Build it right.
You could hire a freelancer for less and spend the next year fixing what breaks.
You could stitch together templates and tutorials and hope they hold.
You could ask an AI to write your automations and babysit them forever.
Or you could build it properly the first time, with someone who has secured enterprise systems for 15 years and will still understand yours when something breaks at 2am six months from now.
Build it right, then go run your business.
Selected work
Problems solved. Systems built.
A few representative engagements. Names shown with permission; others kept confidential.
Mentoring & KPI System
The problem
KPIs in spreadsheets, notes in another tool, transcripts in a third, with no connection between them. More time spent on admin than on the actual work.
What I built
A single Notion operations hub with role-tailored dashboards, automated stats sync, and AI summaries that collapse a four-step routine into one.
Relationship & Compliance Platform
The problem
A high-trust client network run on email tools and spreadsheets emailed between staff, with no deduplication and no access control over sensitive contacts.
What I built
A unified, permissioned contact platform with deduplication, a structured weekly QC routine, and a governance model the team maintains on its own.
Analytics Workspace Rebuild
The problem
A premium analytics product choking under formula-heavy pages, unable to handle larger clients. The gap between the fees and the infrastructure was getting risky.
What I built
A rebuild that moved heavy calculations to on-demand automations, added failure logging, and decoupled fragile dependencies. The fix became the operational backbone.
"Anthony understood exactly what I needed within minutes and built a clean, connected system I can actually run myself."Client review · Notion Marketplace, 4.92/5
Free: The Notion Operations Audit Checklist
Ten questions to find the biggest risk and the biggest time-sink hiding in your workspace. Takes five minutes and delivers clarity you can act on today.
Get the checklistNo spam. Just the checklist.
Pricing
Transparent pricing. No surprise invoices.
Every engagement starts with a clear scope and a fixed price. You know exactly what you are getting before any work begins.
Notion Ops Audit
A focused, 90-minute review of your workspace. The fastest way to find out what is breaking and what to fix first.
- Workspace and access review
- Top risks and quick wins
- Prioritized action plan
- Clear next-step recommendations
Best for: you know something is wrong but are not sure where to start.
Start the auditAudit & Design
A full system audit with architecture recommendations and a costed plan to rebuild what matters most.
- Complete system and security audit
- Fragility and risk analysis
- Architecture recommendations
- Prioritized fix list and estimate
Best for: you are ready to invest and want a clear plan first.
Start a conversationRisk & Governance Build
I design it, build it, secure it, document it, and train your team. The full system, end to end.
- Discovery and scoping
- Architecture and full build
- Governance and access model
- Documentation and team training
Best for: operations are mission-critical and must be done right.
Start a conversationOngoing partnership retainers available for teams that need an operator on call.
Questions I hear
Before you start a conversation
I am not sure exactly what I need. Can you still help?
Yes. Most clients arrive knowing something is wrong without knowing the cause. That is what the audit is for: a focused review that tells you what to fix first, before you commit to a build.
How is this different from hiring an agency?
At an agency you talk to sales, then a project manager, then maybe the person doing the work. Here you work with one senior operator from the first call to the final handoff. The person who designs your system is the person who builds it.
I am not technical. Will I understand what you build?
That is the point. Every system ships documented, and I train your team so you can run and maintain it without me. You own it.
Why does the security and governance angle matter?
Most Notion consultants build workflows but never check who can see what. With a 15-year cybersecurity background, I build systems that are fast and safe, which matters most for client data, finance, and regulated teams.
What happens after the build?
You get full documentation, team training, and a system you own outright. If you want ongoing support as you grow, a partnership retainer is available, but it is never required.
Why do you cost more than a freelancer?
Because the system works the first time. A cheaper build that breaks every month costs more in lost hours and rework than getting it right once.
Ready to stop managing chaos and start running a business?
Tell me about your team and what is breaking. I review every submission personally and reply within 2 to 3 business days.
Start a conversation